Link notes to calendar events

Link notes to calendar events
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Link notes to calendar events

A note that includes a linked calendar event

When you connect Evernote and Google Calendar, you'll be able to create new notes and link existing notes to your calendar events, and find them later by searching for event details. When notes are linked to a calendar event, you'll be able to open them directly from the calendar widget.

Linked notes aren't visible in Google Calendar, but you can include a public link to the note in the calendar event description if you'd like other meeting attendees to have view access to the note. To give other meeting attendees access to the note in Evernote, share the note with them.

Create a new note for a calendar event

There are three ways to create a new note for a calendar event.

  • From the New note icon button in the calendar widget

    1. Click or tap the New note icon button on the event in your calendar widget.
  • From the calendar widget

    1. Click or tap on an event in your calendar widget.
    2. Select Create note for event from the menu.
  • From within a note

    1. Create a new note.
    2. Click or tap the Insert button in the formatting toolbar.
    3. Select Calendar Event.
    4. Choose the calendar event you'd like to link.
    5. Click or tap Insert.

A pre-formatted note will be created in your default notebook that is linked to your event and includes the event details and sections for action items and notes. Event details include the meeting title, date, time, conference link, location, attendees, and description. You can view these details in the note, but you cannot edit any details in Evernote. When you make changes to the event in Google Calendar, they will automatically update in your note.

You can expand and collapse the calendar event by clicking the arrow in the upper right corner of the gray content block. You can also delete any portion of the pre-formatted note.

Link existing notes to a calendar event

When you create a note from a calendar event, it's automatically linked to the event. You can also link an existing note in two different ways.

  • From the calendar widget

    1. Click or tap on an event in your calendar widget.
    2. Select Link a note... from the menu.
  • From within a note

    1. Open an existing note.
    2. Click or tap in the note editor.
    3. Click or tap the Insert button in the formatting toolbar.
    4. Select Calendar Event.
    5. Choose the calendar event you'd like to link.
    6. Click or tap Insert.

When a note is linked to a calendar event, you'll be able to click on it from the calendar widget to go directly to the note. You can link multiple notes to one event, and you can link one note to multiple events.

Unlink a note from a calendar event

There are multiple ways to unlink a note from a calendar event.

  • Use your keyboard to backspace/delete the gray content block that has the calendar event in it.
  • Click or tap the gray header, then click or tap the trash can icon.
  • Click or tap the gray header, then click or tap the More options button (three dots) and select Unlink this event.

Search for linked notes using event details

Find notes linked to calendar events by searching for event details like date, time, location, and attendees. Searches must be an exact match to the event detail to be found. For example, to find a note based on a meeting attendee, you must type in the attendee's exact email address that was used in the calendar invite.

You can also filter your searches for notes that are linked to calendar events by clicking on the Add Filters button and selecting Calendar Event from the Contains dropdown.

Finally, you can type contains:calendarEvent in the search bar to return notes that contain a calendar event in them. To learn more, visit How to use Evernote's advanced search syntax.

Frequently asked questions

How can I learn more about connecting to Google Calendar?

To learn more, visit Evernote + Google Calendar Overview.

If I update details of the calendar event in Google, does it sync to my linked notes?

Yes. Information from the calendar event is updated whenever event details are changed in Google. When you have Evernote open, it can take up to 30 seconds to sync your changes.

Can I edit the event details in the calendar widget or in a linked note?

No. You cannot edit the details of an event in Evernote. Edit the details in Google Calendar and they will sync in the widget and in any linked notes when Evernote syncs.

Can I turn off the pre-formatted event note template?

Yes. To learn how, visit Manage calendar settings.

Can I customize the pre-formatted event note template?

No. The template cannot be customized at this time. However, once the pre-formatted note has been created, you can edit the Action Items and Notes sections and add any other content to the note.

Is my linked note visible to other attendees on the calendar event?

No. By default, any note you create and link to a calendar event will only be visible to you. If you’d like to give meeting attendees access to the note, you can include a public link to the note in the calendar event description or share the note with them directly in Evernote.

If I link a note to a recurring event, will the note be automatically linked to all events?

No. You must manually link the note to each event. If a note was previously linked to a recurring event, you can click on the event in your calendar widget and select Find related notes to display any and all notes previously linked to that event.

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