Share with your team

Share with your team

Share with your team

When your team’s projects have a centralized location in Evernote Business, everyone can quickly access the most current assets from any of their their devices - computer, tablet, or phone.


Creating a shared information library

For every workgroup or team, a system for sharing information between team members is essential. Without one, it’s challenging to find documents, notes, and files when you need to take action on them.

Evernote makes creating a shared information library simple. It’s quick to set up, can be readily shared among many contributors, and is easier to build, use, and maintain than a dedicated intranet or wiki. Learn more



Decide what to include

When thinking about what to keep in your team’s shared library, a good place to start is with the documents and information that virtually everyone at your company needs to reference.

Commonly-needed documents may include:

  • Project templates
  • Status checklists
  • Company goals
  • Employee manuals
  • Approval forms
  • IT guides

Collecting these key documents in your library makes it easy for your team to find them when they need them.


Share notebooks with your team

Share notebooks with teams

For notebooks to be a team resource, you’ll need to share them with others. In the Notebooks view, right click “Team Library” and select Modify Sharing. From the sharing panel that appears, click Publish if you want to share it with the whole company.

Notebooks that are shared to the company can be found in the Business Home section of the sidebar. This is your central access point to see what others in the company have shared and are working on. From this window, you and other colleagues can find the “Team Library” notebook within the Business Notebooks tab.

If you want to share with a select group of people instead of your entire business, click the Share button to select specific recipients. From there, you can control what level of access to the content each invitee has.

Business notebooks are a great and easy way to collect communal resources. Best yet, they are accessible from both desktop and mobile and their contents become searchable the moment you put them in Evernote.

More about sharing notebooks

More about managing notebooks in your company account


Use the admin console to share and manage team content

As the admin on your team's Evernote Business account, you'll use the admin console to manage the content your team has created and shared.

Manage notebooks


To view and modify notebook settings, such as permission levels, or to invite more people to share a notebook, select Notebooks from the side navigation menu, and anychoose a notebook to display its settings. Learn more

Manage notebook permissions

Note: Admins and notebook owners can grant additional 'edit' and 'edit and invite' permission to anyone or everyone in the company.


Video tutorials

Sharing notes and notebooks in Evernote | Windows | Mac

印象笔记入门指南-共享笔记与笔记本 | Windows | Mac




  • evernote business
  • deployment
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